Planning and Preparation – What It Takes for Effective Time Management

Success for most of us is achieving our goals and doing something that allows us to attain our desires. In school, our success is defined by our good marks on projects and assignments, a passing grade in every subject, and eventually a diploma after graduating. In sports, success is when we reached the finish line or earn a score. And, in business, we reach success if we reach our business goals, increase our customer base, establish a good name, and increase our earnings.

And underlying theme, however, is good time management, and one way to do it is to prepare and plan. Planning for what we want to achieve and preparing ourselves for how to attain it can help us reach success. Time management can aid us in making things more organized in order to reach our goals.

When you establish proper time management, the first thing you may want to do is create a plan for  how to go about your time management system. Draft a working plan indicating your business tasks, the time you can allot for work, and the goals you want to achieve. This will give you a glimpse into the current state of your working condition, which will help you identify the factors that needed improvements in the end

After planning, you can start preparing yourself and your office to make your planning more organized and permanent. How do you go about that?

First, clean and organize your work space. No one can work efficiently at a desk with loads of paperwork and other things on it. You need to clean out your desk first, go through your papers, throw away or compile used papers for scratch or craft projects, and get rid of nonworking items.  You can keep old files and papers in a small file cabinet for future reference.

Then, check your computer. Clean your computer as well by organizing files and getting rid of those that are no longer important. This saves space on your computer and makes it easier to find things.

After cleaning and organizing, go back to your drafted plan and start checking off various items on the list. Try to check if there are tasks that are no longer important and must be eliminated to give way to other more important tasks. You may also want to delegate some of your more tedious tasks to give you more hours to work on more essential jobs. There are also automated tools for making your business activities faster and easier.

With tasks eliminated and delegated, you can now work on a finalized plan for your business. A new and well-organized work plan will help you attain your goals more efficiently, given that all crucial tasks are prioritized and given attention.  Also create a calendar system where you can organize and keep track of different tasks and activities. You can find reliable calendar systems online, such as Google Calendar, which can help you assign tasks to yourself each day. If you are working with a team, an online calendar system will help everyone stay updated on changes to the assigned tasks.

Check out the video – and keep an eye out next month for another, brought to you by Market Viewpoint and Angela Megasko!


About Market Viewpoint

Market Viewpoint offers comprehensive mystery shopping services, complete customer service audits, employee and customer surveys, customer focused marketing strategies, and customer service training to help you improve your customer service and outshine your competition.
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